Manual booking of daily takings is one of the industry's biggest time sinks. When the register talks to Fortnox directly, the journal entry is created automatically, with correct VAT split and the right accounts.
What is direct integration?
Direct integration means the POS sends data to Fortnox via API without a manual intermediary. When you run the Z-report in the evening, the journal entry appears in Fortnox the same night, ready to review.
What you skip doing manually
- Typing daily takings into Fortnox by hand.
- Splitting VAT 12% and 25% — done automatically.
- Mapping card acquiring, Swish and cash on different accounts.
- Posting returns and corrections separately.
- Calculating tip distribution and entertainment.
What's left for the accountant?
Quality control, oversight and advice. The consultant no longer spends time on data entry and can focus on analysis and strategy. Many firms repay hours via lower monthly fees.
How to set up the integration
Activate Fortnox integration in ViralConvert, approve the app in Fortnox with admin rights, map the accounts once and choose the payout day. The whole process takes 30–45 minutes.
If you don't use Fortnox
For other accounting systems (Visma, Bokio, Hogia) use SIE export instead — a standard file every Swedish accounting program reads.
How do you reconcile?
Direct integration creates a journal entry per day. Bank reconciliation runs once a month via Fortnox's automatic bank link. Differences alert in both the register and Fortnox.
Reviewed by Product Manager Emil Lindgren, May 2026.