POS-to-accounting coupling
The best setup is direct integration with Fortnox or SIE export to another program. Manual entry should be eliminated entirely — that's where errors arise and time vanishes.
VAT 12% and 25%
Food served on premises: 12%. Alcoholic beverages: 25%. Takeaway and catering: 12% on food, 25% on alcohol. The register must tag the lines correctly so accounting splits automatically.
Archiving
Z-reports, journal files and journal entries must be kept for seven years. Cloud storage is approved if files can be produced on request. ViralConvert stores everything in an encrypted Swedish data centre.
Time sinks in accounting
Recurring problems: card acquiring not matching the register report, tip distribution, register variances, return bookings and entertainment. Direct integration eliminates the first three entirely.