Certified cash register
All cash and electronic sales must be recorded in a cash register that has been declared by the manufacturer to Skatteverket. The register must produce a signed receipt line for every transaction and store a journal for at least seven years. ViralConvert's EatPOS ships manufacturer-declared and meets the requirements out of the box.
Receipt for every guest
A legible receipt must be produced and offered to the guest at every sale. The receipt must include date, time, organisation number, VAT rates, total and a unique control number from the control unit. Digital receipts (e-receipt by QR or email) are equivalent if the guest accepts the format.
Z-report, journal and archive
At end of day a Z-report (daily close) must be run and stored. Journal files and Z-reports must be archived for seven years and produced to Skatteverket on request. ViralConvert generates the Z-report automatically and links the journal to SIE export so bookkeeping stays correct.
Staff ledger
Restaurants are covered by the staff ledger law. Everyone working on the premises — owners and casual staff included — must check in and out digitally. Skatteverket carries out unannounced inspections, and missing entries trigger a SEK 12,500 control fee per inspection plus SEK 2,500 per missing person. EatPOS has a built-in staff ledger that integrates with Skatteverket.
Registration with Skatteverket
When you replace or install a new register it must be reported to Skatteverket within two weeks via the "Anmäl kassaregister" e-service. You enter the manufacturing numbers for both the cash register and the control unit. A new registration is required if you move premises or change company form.